As a writer, it's important not just to considercarefully what you say, but how you say it. To communicate effectively, it is really not adequate to have well organized ideas expressed in complete and sentences that are coherent paragraphs. You have to also look at the style, tone and clarity of his/her writing, and adapt these elements to your reading audience. Again, analyzing an individual's audience and purpose is key to effectiveness that is writing. The writer must consider the objective of the document, the context in which it is being written, and who will be reading it in order to choose the most effective language.
Characteristics of Effective Language
Concrete language includes descriptions which create tangible images with details the reader can visualize. Abstract language is vague and obscure, and will not bring to mind specific visual images. Look at the two sets of statements below. The statement towards the top is abstract, but the statements become increasingly concrete and specific toward the underside.
He is a bad roommate
He is lazy and discourteous
He could be untidy and unclean
He does not tidy up his very own messes
He leaves his dirty dishes on the kitchen counter
Your relationship with John is unacceptable
that you do not get on well with John
both you and John have plenty of arguments
both you and John insult each other too much
You and John call one another derogatory names
Notice exactly how much more beneficial the statements become as the language gets to be more concrete and specific. The statements towards the top, which tend to be more abstract, can be interpreted in lots of ways that are possible and leave many questions answered. The statements at the bottom, that are more concrete, are less ready to accept interpretations that are multiple.
A hallmark of effective writers is the power to express the required message in as few words that you can. Good writers, this means, use language which is to-the-point and straightforward. Think about the following examples.
(1) It is widely discussed by employees that lots of of them will likely be obligated to change jobs and take on new responsibilities when the merger takes place amongst the two companies.
(2) Before making a decision about whether or not the person on trial is guilty or innocent in cases like this, the people in the jury should always be sure to carefully think of, ponder and think on every one of the important and testimony that is relevant the actual situation.
Notice how long-winded these sentences are, and exactly how easily they are often shortened and simplified. An important part of revising and editing involves re-phrasing sentences to remove excessive wordiness. One way to reduce wordiness is always to eliminate words that are redundant phrases. Consider example one above. The phrases "to improve jobs" and "take on new responsibilities" are redundant, and may be combined into one phrase that is short be expressed more concisely.
Consider example two above. The phrase ". should be certain to carefully think about, ponder and reflect on. " contains three ways of saying the thing that is same. This sentence might be improved by making use of only one for the key phrases: ". to reflect on. "
A second way to reduce wordiness is always to eliminate "filler" words which serve no purpose when you look at the sentence. Consider example one above. Replace the phrase ". if the merger takes place amongst the two companies" with ". when the two companies merge." Consider example two above. Spot the wordiness that is excessive listed here phrase: https://essaywritersite.com/write-my-paper-for-me "Before making a decision about perhaps the person on trial is guilty or innocent in this case . " This sentence could simply read: "Before determining the defendant's guilt or innocence. "
Familiar language is that which the readers easily recognize and understand on a regular basis because they use it. Probably one of the most important functions of language would be to build "homophily" or a feeling of commonality with one's readers. Language which is foreign and unfamiliar to your reader has a tendency to emphasize the differences between reader and writer, and helps make the message tough to understand. By making use of language this is certainly familiar to your reader, the message probably will do have more impact.
Think about the examples that are following.
An assignment provided to a course of business students by their philosophy professor:
"The presently assigned paper necessitates an eloquently articulated analysis regarding the Existentialist perspective as it pertains to living that is contemporary. You need to adumbrate the true points which represent the sine qua non of your analysis."
A letter provided for twelfth grade students warning them for the risks of an unhealthy diet:
"Individuals who maintain an eating plan of high fat content are confronted with an elevated risk of developing atherosclerosis, which can be a buildup of fat deposits regarding the inner walls associated with arteries. This condition can reduce or cut the flow off of blood in the arteries serving the main organs associated with the body. This could result in poor health."
In both examples above, the language which is used is unfamiliar to your readers. Because of this, the message loses its impact.
Precise and Clear Language
The usage of appropriate language is a matter that is tricky the meaning of words is relative and situational. This basically means, words could be interpreted in different ways by differing people in various situations. Because of this good reason, it's important to choose language that will be as precise and clear as you are able to. The greater amount of precise and clear one's usage of language becomes, the fewer the amount of possible interpretations for an email. Consider the following words. What numerical value would you assign to every of these? If something is "probable what percentage associated with time does it occur? P>
Would other people assign the same value to these words as you did? In most cases, the number of values varies greatly mainly because terms are relative: they are able to mean things that are different different people in different situations. How could one be much more precise in his/her usage of these terms?
Consider the examples below. Realize that these terms may differ widely within the meaning to each person. The simplest way to use such relative terms, then, would be to compare them to something concrete and "known" towards the reader. An expensive car?" is best answered with a comparison: "Compared to that Honda, the Acura is expensive for example: "Is that Acura. Compared to that Lexus, it really is inexpensive."
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Consider the following examples. Note the potential confusion or ambiguity in these phrases.
(1) Why the student body should continue in this state of apathy is not really understandable.
(2) Our student body is dull and slack-minded.
(3) The practice and theory of politics are studied into the classroom but habits that are political campus do not seem to reap the benefits of such labor.
(4) he is an interesting individual.
(5) It is difficult to estimate how many people affected by AIDS.
Each of the following are actual headlines printed in newspapers. Notice their double meaning.
(1) Include your children when Baking Cookies
(2) Safety Experts Say School Buss Passengers ought to be Belted
(3) Bank Drive-in Window Blocked by Board
(4) Killer Sentenced to Die for Second Time in a decade
(5) Eye Drops Off Shelf
Simply speaking, it is advisable to believe carefully about your range of words and their potential interpretations. To communicate effectively, precise and clear language is essential.